Integration · Payroll & HR

Connect Claude & ChatGPT to Gnowbe

Ask your AI who has not started a program yet, how a group is progressing, or to invite new learners to a group in Gnowbe. It can list and create groups, see pending invites and group agents, and read engagement and progress per learner and program. It can also read program ratings and start exports of learner data.

Connect Gnowbe free

Free plan, no credit card. Takes about a minute.

Try asking

“Invite these five new hires to the Onboarding 2025 group.”
The AI finds the group's ID and invites the people by email. Gnowbe sends the invitation emails unless you ask it not to.
“Who in the Sales group is behind on their programs?”
It reads each learner's progress per program in the group and lists those with the least progress.
“Which invites to the Leadership group are still pending?”
It lists the people invited to the group who have not joined yet.

What your AI can do

Groups and learners

List, create and rename groups, invite and remove learners by email, and see pending invites and group agents.

Progress and engagement

Read engagement stats and progress per learner and program, for a single group or across the whole organization.

Programs and exports

List the programs in a group or organization, read learner ratings, and start exports of learners with their engagement.

“How are learners rating the Customer Service program?”
It lists the learner ratings for the program in your organization.
“Export all learners in our organization with their engagement.”
It starts an export of the organization's learners. You can pass a webhook to receive the file.
“Remove [email protected] from the Onboarding group.”
It removes her from the group. She loses access to the group's programs.

32 tools for Gnowbe

These tools are switched on when you connect. You can switch any of them off, or require your approval before it runs.

create_groupChanges dataCreate a new group in an organization with a name and organization_id.
delete_companyDeletesPermanently delete a company by organzation test company id. Destructive action; may require approval. API summary: Delete Group in Organization.
delete_company_agentsMoves moneyPermanently delete a agent by organzation test company id. Financial or irreversible action; may require approval. API summary: Remove Group Agents.
delete_company_courseDeletesPermanently delete a course by course id. Destructive action; may require approval. API summary: Un-distribute Course from Group.
delete_company_usersMoves moneyPermanently delete a user by organization id. Financial or irreversible action; may require approval. API summary: Remove External Users [Premium].
export_companies_invited_usersChanges dataExport companies. API summary: Export Invited Users.
export_companies_users_engagementChanges dataExport companies. API summary: Export Users Engagement [Deprecated].
export_companies_users_study_contentChanges dataExport companies. API summary: Export Users Study Content.
export_invited_usersChanges dataExport companies. API summary: Export Invited Users.
export_organization_learnersChanges dataStart an export of all learners in an organization by organization_id; optional format and a webhook to receive the file.
export_program_learnersChanges dataStart an export of a program's learners with engagement by course_id and organization_id; optional format and a webhook to receive the file.
get_group_engagementGet engagement stats (progress, activity) for each learner in a group by group ID (organzation_test_company_id).
get_group_program_progressGet each learner's progress per program in a group by group ID (organzation_test_company_id).
get_organization_engagementGet engagement stats for every learner in an organization by organization_id.
get_organization_program_progressGet each learner's progress per program across an organization by organization_id.
invite_group_learnersVisible to othersInvite people to a group by email (emails) and group ID (organzation_test_company_id). Sends invitation emails unless no_email is true.
list_bundlesList bundles. API summary: 01. Get Shop Bundles.
list_file_urlsList file urls. API summary: Get Upload External Users File Url [Premium].
list_group_agentsList the group agents (group managers) of a group by group ID (organzation_test_company_id).
list_group_invitesList people invited to a group who have not joined yet, by group ID (organzation_test_company_id).
list_group_learnersList the learners in a group by its group ID (organzation_test_company_id).
list_group_programsList the programs available in a group by group ID (organzation_test_company_id).
list_groupsList the groups in your Gnowbe organization, with their IDs. Start here to find a group ID.
list_organization_learnersList all learners in an organization by organization_id.
list_organization_programsList the programs available to an organization by organization_id.
list_program_ratingsList learner ratings for a program by course_id and organization_id.
remove_group_learnersMoves moneyRemove learners from a group by email (emails) and group ID (organzation_test_company_id). They lose access to the group's programs.
rename_groupChanges dataRename a group by its group ID (organzation_test_company_id).
update_company_agentsVisible to othersUpdate an existing agent identified by organzation test company id. Has effects visible outside this system. API summary: Add Group Agents.
update_company_courseChanges dataUpdate an existing course identified by course id. API summary: Distribute Course to Group.
update_projectsVisible to othersUpdate an existing project identified by organization id. Has effects visible outside this system. API summary: Export Users With Engagement.
upload_userVisible to othersUpload a user (organization id). Has effects visible outside this system. API summary: Upload External Users [Premium].

Set up in three steps

1
Pick the app
Create a free HeyMyApps account and choose Gnowbe from the app list.
2
Paste your key
Paste your Gnowbe API key. API access needs a Gnowbe Pro or Enterprise plan. Organization admins: log in to the Gnowbe Dashboard, click Settings > Integrations > Reveal API keys > Generate New and name the key. Group admins and agents can instead open Groups, pick the group, then Settings > Integrations > Generate New.
3
Add the link to your AI
You get a personal MCP link. Add it to Claude, ChatGPT or Cursor:
1. Click your name, then Settings › Connectors › Add custom connector.
2. Paste your link as the Remote MCP server URL.
3. Switch it on from the + menu in a chat.

Questions

What can the AI do in Gnowbe?

The AI can list groups, learners, pending invites, group agents and programs, and read engagement and progress per learner and program. It can create and rename groups, invite and remove learners, read program ratings and start exports of learner data.

Does the AI see my Gnowbe API key?

No. Your Gnowbe credentials are encrypted at rest and never shown to the AI. After you save them, they are not shown again, not even to you. The AI only sees the results of the tools it calls.

Can I control what the AI is allowed to do?

Yes. You choose which tools are switched on, so you can start with reports only. Inviting learners sends emails and removing learners takes away their access to the group's programs, and both can require your approval before they run. Every tool call is logged.

Does it work with ChatGPT?

Yes. In ChatGPT go to Settings › Apps & Connectors › Advanced and turn on Developer mode, then add your HeyMyApps link. Developer mode needs a paid ChatGPT plan: Plus, Pro, Business or Enterprise. The same link also works in Claude (Settings › Connectors › Add custom connector), Cursor and other MCP clients.

What does it cost?

HeyMyApps has a free plan with no credit card required. Paid plans bill per completed task. You also need your own Gnowbe account with API access.

Which Gnowbe plan do I need for API access?

According to Gnowbe, API access needs a Pro or Enterprise plan. Organization admins create the key in the Gnowbe Dashboard under Settings > Integrations. Group admins and agents can create one from the group's own Settings > Integrations.